Fixed Price Bookkeeping FAQs

What is a fixed price bookkeeping package?

Fixed price bookkeeping packages are monthly bookkeeping fees customised to your business. Simply choose which services you want to include and pay the same predictable fee every month. Put the risk on us, stay within your budget, and never receive a surprise bill again.

What are the benefits of fixed price bookkeeping?

Fixed price bookkeeping helps you manage your bookkeeping fees, and plan ahead with predictable billing. You can add to your package as your business needs grows, or if you decide to hire someone in-house, you can gradually reduce your package.

Fixed pricing packages mean your fees are the same every month, which not only helps you to budget, but it puts the risk on us instead of you. Because it motivates us to get the job done quickly and means that we’ll never leave you feeling at the mercy of an hourly rate or surprise bills.

How are bookkeeping packages calculated?

Fees are quoted based on volume of transactions, number of employees, any issues detected in the data-file. The first step is our Bookkeeping Health Check All, where we provide you with a detailed outline of work to be completed. Then you select the things you want us to do.

What will cause my fees to increase?

If you're growing your business then your fees may grow as you do. When your fees need to increase, we call this a ‘scope change'. Scope changes arise whenever you request for us to do anything that is not listed in the initial proposal.

There are other changes that can happen organically without you requesting a specific change, but due to changes in your business, including;

• higher volume of transactions (bank payments, sales invoices, purchase invoices

• hiring more employees (or high employee turnover)

• using business accounts for personal transactions (or vice versa)

• cash transacting (for income or expenses)

• purchase of new assets (including taking on finance for purchase of assets)

• adding more bank accounts, payment facilities

• integrating another software into your accounting package

• adding any new accounting processes to your workflow

How do you know if the scope changes?

Scope changes can go either way, they can increase or decrease. We monitor your fees and the work completed each month, and also each quarter. We follow a ‘fair use policy'. Here's an example;

Let's say your transactions are much higher one month, and it takes us more work to completed. We won't increase your fees the following month, because we understand that things can fluctuate. So then we'll let you know, but we won't change the fee, and we'll keep a close eye on it. We won't do anything with your fees until we see a ‘trend' upwards over the quarter.

It's exactly the same with decreases in scope. Either way you'll be notified.

What happens when the scope changes?

Once we've determined a scope change, we will give you a call to notify about how the scope has changed. We will give you some options, and you can decide what you want to do. One we have reached an agreement, we will formalise our conversation in writing, as follows;

• if it's a minor change we'll confirm with you by email of the new price

• if it's a major change in scope we will send you a new engagement letter outlining the new scope